web development :: scheduling, seating plans, staff rotas and event management systems
The cost of organising events or managing staff rotas effectively is enormous, often draining
human resources of middle / senior management. Summit Events and NRG Business Networks are two prime
examples of where the right solution has enabled their businesses to flourish, focusing on their clients,
ensuring they meet their needs.
events management system :: case study (summit events)
We initially developed an event management system for Summit Events in 2004, based upon a Microsoft Access application they previously used. The system is responsible for creating schedules for each participant over a three day period, based upon user preferences made before the schedule is run. Each participants schedule attempts to make a series of one-to-one business meetings, then matches any remaining preferences during the meal times throughout the events. The old system used to take hours to run and normally managed a 70% success rate.
Once we understood the issues, we were able to provide a solution that manages far more than the original system and is able to run the schedules is seconds, normally resulting in 100% success rate. The benefits to the business are obvious, more time spent looking after their event delegates!
The system includes a seating plan, that creates a number of seating plans for the lunches and dinners through the three day event based upon delegate preferences. This has enabled Summit Events to provide real added value, by maximising the time delegates have to network with each other. Having attended two events in Dublin and Berlin, we had first hand experience of how the system helped them run each event.
We re-developed the client interface last year, streamlining the process of collecting information from the delegates before the event. This is turn has allowed Summit Events to offer a huge amount of information about all the delegates prior to the event, enabling people to research other delegates
I have worked with Charlie and Ayrmer Software since 2003, when I approached him to
create a bespoke solution for us. He came up with the perfect system for us at a
price we could afford. We are still working with him today, though the system runs
so smoothly that we have much less contact these days!
Charlie has an ability to think around a problem and see it from the client's point
of view. This enables him to foresee issues before they arise, an excellent attribute
in his line of work! He is also commercially astute, quickly understanding the
client's business, and is very creative in the solutions he comes up with. He really
gets involved with your project; he always goes the extra mile, and is not satisfied
simply to meet the brief but, if he can, will exceed it.
Needless to say, I would highly recommend Charlie and Ayrmer Sofwtare.
Sue Trousdale, Managing Director, Summit Events Limited
events management system :: case study (nrg business networks)
NRG Business Networks had two issues; the first was the time it took to process bookings for their business network lunches; the second was that they wanted to expand using a franchise model. The solution was to provide a back-end system that allowed the area directors (franchisees) to create and distribute event information, including seating plans based upon the attendees preferences.
We were introduced to Charlie Collins of Ayrmer Software at the end of 2004. I was
impressed by the range of expertise and sheer knowledge Charlie has of the subject. Also,
given that we were looking for a booking system, that they had done it before.
Now that we are live with the new system it is a pleasure to know that Ayrmer Software have
delivered on everything they said they would. This includes specification and functionality
all delivered on time and to budget.
What is really good is that they are really nice people - nothing is too much and
they always make you fell that you are their only client.
I cannot sing their praises too highly - they are a great team.
Martin Davies, Founder & Director
If you would like to discuss your scheduling, seating plans, staff rotas and event management systems requirements please contact us.
